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Cash flow
Income
Expenses
Net
Aged receivables
Upcoming due
Recent invoices
| Client | Invoice # | Amount | Due | Status |
|---|
Recent transactions
| Date | Description | Amount | Status |
|---|
| Name | Phone | ABN | Address | Invoices |
|---|
| Invoice # | Client | Date | Due | Amount | Status |
|---|
| Quote # | Client | Date | Valid until | Amount | Status |
|---|
Invoice details
Line items
| Description | Qty | Rate (AUD) | Amount |
|---|
Subtotal/bin/sh.00
GST (10%)/bin/sh.00
Total/bin/sh.00
Live preview
Recent invoices
| Invoice # | Client | Date | Amount | Status |
|---|
Your business
Payment details
Appearance
| Name | Phone | ABN | Address | Bills |
|---|
| Bill # | Supplier | Date | Due | Amount | GST | Ex GST | Category | Status |
|---|
| Receipt # | Supplier | Date | Amount | GST | Ex GST | Category | Method | Action |
|---|
For each transaction pick a category. For mixed personal/business items like home internet, set the business % (e.g. 75%).
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| Date | Description | Amount | Business | Category | Biz % | Claimable |
|---|
| Date | Description | Amount | Type | Action |
|---|
Reconcile
Match bank transactions to invoices or bills. Select a transaction on the left and a matching record on the right.
Income: select a bank credit + unpaid invoice to match. | Expenses: select a bank debit + unpaid bill to match.
Income — Credits → Invoices
Bank credits (unreconciled)
Unpaid invoices
Expenses — Debits → Bills
Bank debits (unreconciled)
Unpaid bills
Reports
Revenue summary
GST summary (BAS)
Revenue by client
Export for accountant
Download your financial data. All exports include invoices, transactions, GST summary, and clients.
Date range filter
Excel workbook (.xlsx)
Multi-sheet workbook ready for Excel or Google Sheets.
- Cover / summary sheet
- Invoices with GST breakdown
- Bank transactions
- Reconciliation matches
- GST / BAS summary
- Client list
CSV files (.zip)
Individual CSVs zipped together. Works with any accounting software.
- invoices.csv
- transactions.csv
- gst_summary.csv
- clients.csv
Export preview
| Invoice # | Client | Date | Amount | GST | Ex GST | Category | Status |
|---|
Settings
Company details
Change PIN
Backup & restore
ClearBooks saves a copy of everything on the server once a day and keeps the last 14 days. It's also worth downloading a backup file every month or so and keeping it on your computer or a USB stick.
Copies saved on the server
Data management
Clearing deletes all clients, invoices, quotes and transactions. A copy is saved first, so it can be undone from Backup & restore.
Transaction categories
Manage the categories used in Review & Categorise. Click the trash icon to remove any category.